In 2024, meetings are more dynamic than ever before. With teams spread across different locations, hybrid setups, and rapidly evolving technology, meeting rooms with adaptable audiovisual systems can significantly improve communication and collaboration.

Haverford Systems, based in Downingtown, has been in the A/V business for more than 35 years and has built a reputation for staying ahead of the curve. As experts in the Philadelphia region, Haverford Systems is proud to share some of the latest technology that is making meetings more engaging and efficient.

Tabletop Companion Cameras

Tabletop companion cameras, such as the Logitech Sight, are transforming how we conduct hybrid meetings. These cameras pair with front-of-room systems to offer a 360-degree view of the entire meeting space. Using AI, they can track active speakers, ensuring everyone’s voice is heard and accurately framed, even in a multi-participant setting. This makes it easier for remote participants to feel connected, bridging the gap between in-person and virtual attendees. And if your meeting room already has a compatible system, integrating these cameras is straightforward and hassle-free.

Wireless Presentation Tools

Gone are the days of tangled cords and struggling to connect laptops to meeting room displays. Wireless presentation tools like Barco Clickshare offer a plug-and-play solution that connects your device to the room’s A/V equipment instantly. With just a click, you can share your screen without the need for messy cables or adapters. This simple setup allows for smoother transitions between presenters, saving time and ensuring meetings stay on track.

Meeting Room Booking Systems

Managing meeting room availability can be a challenge, but modern booking systems solve this issue by integrating with your team’s calendar. These systems display room availability in real time, making it easy to book a space on the spot. Some systems even offer analytics on room usage, helping organizations optimize space and make data-driven decisions. This not only streamlines scheduling but also ensures your meeting spaces are used efficiently.

AI-Powered Meeting Assistants

AI-powered meeting assistants are quickly becoming indispensable tools in the modern meeting room. These assistants can transcribe discussions, create summaries, set reminders for action items, and even schedule follow-up meetings. Platforms like Zoom, Microsoft Teams, and Google Meet offer various AI features, like transcriptions and smart summaries. These tools help ensure that no important points are missed, allowing your team to stay aligned and productive. As AI continues to evolve, it will play an even more significant role in meeting efficiency.

Getting Started

With Haverford Systems, upgrading your meeting room technology is effortless. Our experts work with you to design a solution that fits your space and your needs, handling everything from the initial setup to ongoing support, so you can focus on what matters — productive, connected meetings.

Contact Haverford Systems for more info on how to get started!

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Shawn Thornton, a Sales Manager at Haverford Systems, stays at the forefront of emerging technologies. With years of experience helping businesses across Greater Philadelphia, Thornton serves as a trusted advisor providing audiovisual solutions aligned with his clients’ specific needs and goals. His local expertise ensures that each project receives personalized attention with top-tier service.