By Kevin Rothwell, President, Rothwell Document Solutions

According to SalesForce.com, digital transformation is the process of using digital technologies to create new — or modify existing — business processes, culture, and customer experiences to meet changing business and market requirements.  In the current times of COVID-19, it is more critical than ever that organizations of all sizes consider moving from outdated, paper-based processes to digital information systems, accessible from anywhere in the world, that offer opportunities for automation and reduced overhead.

Did you know?

• The typical office consumes about 10,000 sheets of paper per worker every year. In terms of cost, that equals about $80 per worker every year in paper alone.
• Almost 50 percent of all office papers are discarded on the same day they were printed.
• Every time $1 is spent on printing a document, another $6 is added simply for handling, storing, and distributing that document.
• The average organization spends approximately $20 in labor to file each paper document, $120 in labor searching for each misfiled document, and $220 in labor to recreate each lost document.
• On average, 7.5 percent of all documents get lost, and an additional three precent are misfiled.
• Standard filing cabinets consume on average 16 square feet of office space. The average cost of office space in the U.S. is about $20 per square foot, equaling around $320 for the space of each filing cabinet.
• Two-thirds of organizations that adopt paper-free processes report a payback within 18 months.

How can we help?

From small business applications to enterprise solutions, organizations that utilize document-intensive processes rely on Rothwell Document Solutions to streamline their workflows as they eliminate inefficient paper workflows. The award-winning suite of document management software from our partners builds the bridge among People, Paper, and Processes.

Why document management software?

1. Easy to Implement: Eliminate paper in no time. While easily customizable to fit the needs of any organization, our partner software addresses many common business problems “out of the box” with solutions for accounts payable automation, employee onboarding, contract management, and many more.
2. Easy to Use: Document management software eliminates the frustration of managing documents with a highly intuitive interface designed to make life easier. Reduced training requirements and higher adoption rates by users translate into successful projects with a lower total cost of ownership.
3. Enterprise Scalability: Our tools are used to eliminate paper by organizations of all sizes by easily scaling from small business applications to enterprise solutions. With its modular design, the tools not only scale up, it also scales out with enterprise class tools for web forms management, variable data printing, and workflow automation.

Modular design

The tools are offered as both a departmental and enterprise class solution, allowing organizations to easily scale to their document management software needs.

This flexible nature makes it ideal for paper-intensive businesses such as law offices, physician practices, accounting firms, trucking companies, and mortgage and title companies that are looking for a cost-effective way to eliminate their paper-based filing systems.

With its unique scalability, the software offers you the opportunity to incorporate enterprise document management software into your business at a price you can truly afford. It also lowers your total cost of ownership because it’s easy to install, learn, use, and support.

Have questions about what document management system is right for you? Click here.

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Since 1947, West Chester-based Rothwell Document Solutions has been a leader in the office technology industry throughout Chester County and surrounding communities. Offering advanced solutions from major manufacturers and software developers, Rothwell integrates imaging systems and services that allow businesses to improve document workflow and increase office efficiency.

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